Yorkshire's Specialist S.E.N.D College.

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Vacancy Administrator

Job Description – Administrator

Responsible to: Principal

Responsible for: N/A

Salary: SP 18             Amount: £16834.35

Hours: 35 hours / 43 weeks (Full time considered)

(term time only + 5 days)

JOB PURPOSE

Making sure that Camphill Wakefield meets the high standards of education, training and care within its own set of ideals and principles as well as meeting the expectations and guidelines of the placing authorities and inspectorates.

MAIN RESPONSIBILITIES

  1. To provide a professional and efficient support in all aspects of admin to the Principal, including data handling, diary management telephone and email enquiries
  2. Attend meetings and taking accurate minutes for sensitive HR and complex meetings such as multi-agency and EHCP review meetings
  3. Taking minutes at weekly SLT meetings, collating and circulating meeting reports, including notes and actions and distribution
  4. Taking minutes direct to laptop to high standard and distribute.
  5. Providing administrative and word processing providing support to the SLT when required
  6. Devising and maintaining office systems including data management and filing.
  7. Assisting with data entry and retrieval, and basic presentation when necessary, monitoring and printing reports from computerised systems
  8. Managing electronic diaries, including arranging and changing appointments, prioritising these as appropriate
  9. Undertaking administrative duties such as photocopying, faxing and mail-out distributions
  10. General administrative duties to support the college.
  11. Use information systems to prepare reports.
  12. Provide administrative support to others as directed.
  13. Participate in the development of future information systems.
  14. Comply with Camphill Wakefield’s policies and procedures at all times

GENERAL RESPONSIBILITIES

  • Answer telephone, screen and direct calls
  • Take and relay messages
  • Provide information to callers
  • Greet persons entering organisation
  • Direct persons to correct destination
  • Deal with queries from the public
  • General administrative and clerical support
  • Prepare letters and documents
  • Receive and sort mail and deliveries
  • Schedule appointments
  • Maintain appointment diary either manually or electronically
  • Organise meetings
  • Tidy and maintain the reception area
  • Balancing Petty cash/ float

PERSON SPECIFICATION

Download the person specifications here

This job description is intended to provide guidance on the range of duties associated with the post. It is not intended to provide a full and exclusive definition of the post. It may be subject to modification and amendment from time to time and the post holder may be required to undertake additional duties as required.

Proposed start date: N/A

Closing date for application: 12th June

You can download the Job description as a PDF document here

You can apply for this position using the following methods:

By email to hr@camphill.ac.uk

Download application form as a Word document here
Download application form as a PDF document here

Apply online here

By mail to:

Camphill Wakefield
Wood Lane, Chapelthorpe
Wakefield WF4 3JL

Or alternatively call us on 01924 255281

Please note you will be required to have a DBS check prior to starting work.

Copyright © Camphill Wakefield 2018
We Accept Young People With Special Educational Needs And Disabilities From All Areas Of Yorkshire And Beyond.
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